Bookings
Contact us to reserve accommodation
Accommodation can be reserved by email (to andrew.mussell@btinternet.com) from 1 August 2009. A reservation is NOT a booking, only a declared intention by you to pay an amount yet to be agreed by us. Your reservation will remain valid for at least three weeks. During that time a £50 non-refundable deposit and booking form must be received, if is not then we reserve the right to cancel your reservation. We will always reserve accommodation even before the final cost of accommodation has been agreed. The final amount payable is determined only after discounts you claim for have been agreed. You will be informed either by email or telephone if a discount has been agreed and what the final cost of accommodation will be.
Agree Discounts
If you wish to claim a discount, a booking form detailing the correct amount of discount and its authorisation code must be received before 1 Dec 09.
Details of applicable discounts can be found here.
Read and sign form to comply fully with Booking Conditions.
- Send in booking form (with either full payment or £50 deposit). Please ensure that all details are correct and legible; especially contact numbers and email addresses.
- Once we have received a booking form we will not give refunds due to insufficient discounts being claimed. Unclaimed discounts are automatically considered donations to charity.
- Any booking form claiming a discount that has not yet been agreed is not a valid booking. Any payment sent with it will not be banked. We will endeavour to notify you immediately where there is a problem with a discount claim.
We send confirmation of bookings either by email or by post (SAE required). Please ensure that when reserving/booking accommodation that we have been given a correct email address and postal address.
If you do not receive confirmation within two weeks of sending your booking form then please contact us directly by email or telephone.
Email: andrew.mussell@btinternet.com
Telephone: (01202) 479959
Once we confirm your booking it can only be cancelled if we receive notification of your intention to do so.
Inform us immediately if you are unable to keep a reservation or wish to cancel a booking that you have made. We may then be able to re-book your accommodation to someone else and refund any payment you may have made after the event. Until we confirm that the accommodation has been successfully re-booked the accommodation, any reservation/booking made by you is considered valid and we reserve the right to retain any payments that you have made.
Note we will be pleased to accept CASH on arrival instead of a cheque. However, you must have a made a prior verbal reservation with us. This is especially true if for any reason we as yet have not received an "Agreed" booking form from you.
Unfortunately, we are unable to allow discounts for delegates who fail to complete and return an "agreed" booking form before 1 Dec 09. In such cases we will honour any reservations made but we reserve the right to charge you the full "undiscounted" accommodation cost.
When you have arranged with us to pay CASH on arrival, CASH (i.e. not cheque/credit cards) must be paid, in STERLING, immediately upon arrival. Please note that there are no cash machines at the site!!!
If you simply reserved accommodation and did not send a booking form, or you sent it and we did not receive it, you will be required to complete a booking form upon arrival.
We will not give you the keys to your accommodation until we have received payment in full and a booking form (completed to our satisfaction) for the accommodation.
2010 Tariff
| Full Cost | Early Bird | |
|---|---|---|
| 4-Bedroom Lodge | £340 | £320 |
| 3-Bedroom Lodge | £250 | £235 |
| 2-Bedroom Lodge | £220 | £210 |
| Other (Chalet/Apartment) | £190 | £180 |
| Individual Room | £120 | £110 |
| Off-Site Accommodation* | £140 | £130 |
* 3-bedroom static caravan at Hoburne Park, BH23 4HU.
We will accept discounts claimed on booking forms received after 1 Dec 09 only if they have a legible postmark stating a date on or before 28 Nov 09.
*NB: Booking Individual Rooms in Shared Accommodation
All twin (2 single beds) and Double rooms (a double bed) that are available use shared facilities. There are no internal locks on the doors. The cost is per room, not per person in them. Please specify when booking how many people will be sharing the room. (Max 2 + 1 baby in cot.)
If you intend to pay cash on arrival for rooms in shared accommodation we will have reserved sufficient rooms but will not allocate you specific accommodation until you arrive. Upon arrival these rooms will be allocated on a "first come first served" basis.
Thus if you have specific needs please ensure that you arrange for payment in advance.
